So you’ve narrowed your choice for a mobile content management (MCM) system down to a few options. You’ve likely made many considerations to ensure you’ll be getting a significant return on the investment. Simply enabling access to electronic documents from anywhere can result in significant savings and productivity gains.
Electronic document sharing can trigger back-office processes immediately and cut out the paper chain between field workers, branch offices and headquarters. According to a recent AIIM research report, 74 percent of companies would benefit from paper-free processes. But only 24 percent have a specific policy designed to eliminate paper. Survey respondents cited the use of mobile technologies as the primary reason for adopting paper-free processes, and two-thirds reported a payback within 18 months.
But there’s another cost-related consideration that you may not have given much thought: how MCM can help you with your enterprise data plan. Managing how content is downloaded can help you lower the data costs on the mobile bills you pay each month, making it a little bit easier to demonstrate the value of the purchase and achieve significant returns.
Secure Content Locker includes several of these.
First, administrators can limit synchronization and downloading to Wi-Fi only.
Consider the case of a large U.S. airline with pilots flying all over the globe. With automatic downloading of lengthy flight manuals, data costs soared. The airline found a solution in AirWatch Secure Content Locker by managing content on a per-document basis. Only the most essential documents remained available for automatic download, and all others were restricted to downloading when the device was connected to Wi-Fi. When documents sync to the mobile device only when it is connected to a Wi-Fi network, unexpected spikes in data charges can be avoided.
Administrators leveraging Secure Content Locker can also enable offline access on a per-document basis, disable offline access altogether, or set different restrictions for different user groups.
Administrators can also set downloading to on-demand, or specify that documents will download or update automatically when connected to either cellular or Wi-Fi.
If you missed the earlier posts in the MCM considerations series, find them here: